Who should get the minutes? There are different levels of distribution of minutes. For
board meetings, the minutes are generally for the board directors only. I have seen minutes of board meetings which include details of commercial in
confidence discussions which are made available to the general public. The disclosure of these discussions are not necessary and could place the association
at risk from litigation from suppliers and other entities.
Do minutes have an expiry date? The answer is no. They remain as part of the association and must
be kept on record for ever, while the association is still active. Often members may question certain policies of the board and if the policy is not
described in the Constitution then it may have been made by a previous board.
A trip to the archived minutes will confirm or not if the board policy or decision is legitimate.
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