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By Nick Koerbin
What are the spending limits for an Association CEO?
I was visiting a newly appointed CEO of a well-known industry association, and we were discussing how much authority he had to spend on
operational items. I was surprised when he mentioned that his authority level was $300. Anything over that would have to go to the Board for
approval.
How much should an association or any organisation's CEO be allowed to spend?
Of course, it all depends on several factors, such as the size and financial health of the organisation. Having been a CEO of several
similar organisations, here are some suggested guidelines.
đź’ˇ Major spending decisions such as significant capital expenditure, acquisitions or investments must be given Board approval, as the Board
should have oversight and control of substantial financial decisions.
đź’ˇ Establish a risk assessment committee reporting to the Board to review the risk levels of entering any contract that may significantly
impact the association's financial performance.
đź’ˇ Ensure a budget includes the expenditure of planned operational activities, including hiring staff, professional development, membership
development and events.
đź’ˇ Have a defined policy regarding approval of expenses outside the budget.
đź’ˇ Ensure there is a delegation of authority for the CEO or senior manager regarding any limitations regarding their decision-making. This
authority should be reviewed annually, and details should be included in the Board meeting minutes.
đź’ˇ Ensure there is transparency in the financial reporting mechanisms to the Board. The CEO would be more productive by getting board
approval on budgeted spending than asking the Board for every decision.
The Association Board should provide all the resources and support to operational staff so they can get on with the job. However, ensure the
authority is documented in a board policy or organisation procedure and understood by all involved.
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For many associations, attracting and retaining younger members—particularly students—remains an ongoing challenge. But why is it so difficult?
Most association leaders face a persistent challenge: growing and retaining members. It’s not uncommon to hear stories of
members who join for a year, drop off, and then rejoin two years later. While this cycle may seem harmless, it carries hidden costs—such
as staff time, marketing expenses, onboarding resources, and software overhead—that
can quietly drain your association’s budget.
Running an association or not-for-profit (NFP) is no small feat. Whether you're leading a professional body, a community group, or a
national peak organisation, one question always lingers:
“How do we know we’re doing well?”
It’s a fair question—and an important one.
How we help membership based, not-for-profit associations now and into the future.
